First, set up a shareable online form, such as a Google Form , to track guest information. We know it sounds complicated, but we promise it is super simple, and a quick Google search will give you a full step-by-step guide. Make the link to your survey easily available to guests! Guests click on the form and fill out the information, and all the information is automatically stored in your spreadsheet.
These platforms will have the tech you need to track your RSVPs regardless of the occasion. Now, in some cases, your caterer may ask for a general guest estimate weeks before the event, or you may need to order customized favors with some extra lead time.
There are a few tricks you can use to get a pretty good ballpark guest count, stress-free. Corporate events can be both easier and more difficult in terms of calculations! So, this equation is a little simpler:. So you've followed these points—and you still have names and a location that holds While you might feel bad about taking names off the list , you and your partner need to develop parameters for cutting that won't make you feel terrible.
You'll both need to reflect on which of your acquaintances are important enough to be at your wedding. It's probably not necessary to invite your entire sorority pledge class if you haven't seen half of them since college. Focus on people who are relevant to your life now, and who will be relevant five years from now.
You know that couple you keep bailing on dinner plans with? They can probably go to the bottom of the list. And you don't have to invite couples you're not close with anymore just because you went to their weddings. Main Menu. Sign Up. Back to Main Menu. Planning Tools. Wedding Vision. Discover Your Vision. Take The Knot's Style Quiz. Reception Venues. Wedding Photographers.
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Save the Dates. Change the Dates. Then you could organize your seating chart with the precision of a state dinner, and you wouldn't be forced to pay for Macadamia-crusted halibut served to an empty chair or to several unexpected attendees.
Alas, it's not a perfect world, so how can a couple estimate their expected wedding guest count? We consulted Southern California event diva Julie Pryor of Pryor Events , who offered: "The rule of thumb is 80 percent acceptance, but I caution clients not to ever count on that as it can vary greatly. Some factors to keep in mind are the time of year; the location destinations that are hard to reach typically have a larger percentage of regrets ; and holiday weekends, which can be a difficult time for some people to travel.
That said, though you may feel safe extending an invitation to more people than your desired guest count, Julie cautions: "If your space is limited, then by all means do NOT invite people assuming they will not accept. You never know who will end up changing plans and come to your wedding. You may need to put aside a little or a lot of extra cash for that hefty "per person" charge, just in case you get more acceptances than you anticipated.
The concept of a "B" list is a controversial one in the wedding biz, but Julie Pryor confesses that, "Some of my clients do a second mailing of invitations after they have gotten regrets back and know how many additional guests they can invite. Service Area: Los Angeles and worldwide. Some clients may have paid to be placed in our editorial and some of these links may be affiliate; however, we never include a venue, vendor, or product unless they have a proper place here.
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