The mailbox immediately re-arranges how the emails follow each other, starting with the newest at the top. As mentioned, the default setting is to sort emails in Gmail based on the first 50 emails that you recently received. This option would only work when the latest email that you received takes the highest priority. Sometimes you may want to get an email that you received years ago. Scrolling through page by page becomes impractical and painstaking.
This option helps group emails from a specific sender or senders, on which you can perform your desired action. This option is more advanced than the previous one because it allows you to sort Gmail for multiple senders at a time. This is great in case a certain sender has a few email addresses, as an agency with a couple of reps or a supplier with more than one contact person.
But the advised search term for you to use is the full name of the person, or the full name of the sender by a company department, mailing list, etc.
And though it may be tempting to use use a shorter search term, doing so may sort for more emails than what you aimed for, since there may be multiple people with the same first or last name , and there may be multiple senders emailing you from the same organization as you will see in the screenshot below. You can sort Gmail by subject pretty easily. Do not input anything in the other search areas unless you have specific sorting criteria you want to use. For example, you may want to see all unread emails from a certain sender.
If you do not find the email you wanted, confirm whether you have deleted it. Luckily, Gmail keeps deleted mails for 30 days before permanently discarding them. You can use the sort emails in Gmail operations mentioned above to create labels. Labels in Gmail are a powerful tool for keeping your mailbox organized. There are various approaches to automatically label emails in Gmail. Check the linked article for a detailed guide. And there you have! Make sure the email address you want is in the From field and that the other fields are empty or set to their defaults.
At the bottom of the box, click on the Create Filter button. Click to create the filter. Set up similar filters for any sender you want to search for. From there, you can simply click on a label and see all messages in that label, i. As mentioned above, there is no default sorting ability for Gmail. Sorting by date is the most robust of the default modes of sorting, though, so you have a couple of options.
As mentioned in the default sorts section above, you can set your inbox to sort by newest first, which is the default sort for most Gmail inboxes. This will show you your messages in chronological order with the newest messages appearing at the top.
This shows you the 1-X, where X can be , which is the number of emails per page displayed in your inbox. Simply click this number. By default it is set to newest first, but if you click Oldest, it sorts by oldest first.
Note that this will not work if you only have one page of emails in your folder, since you can simply scroll to the bottom and work your way upwards in that instance. If this is not a specific enough search for your purposes, one option you have is to go back to the advanced search box. You can choose a specific date and then all emails within one day, three days, one week, two weeks, one month, two months, six months, or a year of the chosen date.
You can combine this with other searches as well, and you can sort it in newest or oldest first format. Sorting by subject line is a tricky proposition.
The best you can do is use the search box to search for words you know are in the subject line. You can simply use the search box as it is, which will search the bodies as well as subject lines. Alternatively, you can search for keywords in the subject line specifically. Again, if you want to reference your search results later, you can create a filter, create a label, and apply the label to past and future emails.
This will get you an easy access to certain kinds of search results. Gmail is unique among many email platforms in that it is open to add-ons and plugins. As you might expect, a handful of different add-ons have been created that can handle different kinds of sorting in Gmail.
Sortd — Sortd is to Gmail sort of what Tweetdeck is for Twitter. It gives you a bunch of ways to sort your email, including processes and categories, which can be seen side by side and used in a bunch of different ways. The free plan is free forever, but is limited. However, if you want to turn Gmail into a business platform, complete with team management, task assignment, and workflow tracking, this is a good option to explore.
The free Chrome extension includes email tracking, a CRM, productivity tools, open tracking, templates, scheduling, and contact management, among other features. HubSpot is very good as a company, and their offerings are top-notch. You can search Spam and Trash like this, too. If the email got misinterpreted as junk mail or you deleted it by mistake, it's not lost if it is still in the trash. Just remember that Gmail automatically deletes all messages in the Trash after 30 days.
In the last section, we briefly brought up labels. If you're not familiar with labels in Gmail , think of them as a form of virtual folder. Assigning a label or several labels to an email is the equivalent to moving it into a specific folder, and you can use labels to sort your inbox.
First, select any message in the inbox. When it opens, you'll see a row of icons above it. Choose the one with the tag-like image. That's Gmail's Labels button. Click it to bring up a list of all previously made labels. Choose Create new to make a new one. You can also label several messages simultaneously by selecting their respective checkboxes this is great for when you want to delete messages in bulk. Do that just before clicking the label button on the top of Gmail's interface.
You can also label a message after clicking into it instead of from the main inbox. Now that we've gone over applying labels, let's use that knowledge to sort your email, courtesy of labels. It's very easy to do; just click the label tag in the sidebar of your inbox. You'll instantly see a list of all the emails tagged with the same label. As you've seen here, applying a label is a fast and straightforward process.
However, it's one more thing to remember while keeping tabs on your inbox. If you're a perpetually busy person, you might prefer not to take that step. You can use labels when you create filters to sort and organize your inbox. Better still, a free app, with available premium plans, called Gmelius automatically puts labels on sent messages.
After downloading the app, open its dashboard and find the Productivity tab. Then, look for the Send and add Labels option. Apply that option and reload your inbox.
Then, check out the label icon next to the app's send button. It looks like a small ribbon and indicates you've enabled auto-labeling.
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